Financial Contract 2025-2026

Thank you for choosing Holy Spirit Catholic School for your child’s education. The expenses of maintaining the school increase yearly, and the school is dependent on timely and full tuition and fee payments in order to meet its own financial responsibilities. It is therefore essential and necessary that the school and the families of the enrolling students accept and faithfully carry out the following obligations.

Below, “Holy Spirit” refers to Holy Spirit Catholic Church and School, and “the family” refers to the parents, guardians, or other persons acting with authority to enroll the student(s) at the school. “Fees” refer to fixed costs as listed on the school website. “Incidentals” refer to one-time costs associated with school activities.

• Holy Spirit promises to provide the admitted and enrolled children of the family with an education commensurate to their age and grade, consistent with state law and the standards set by the Diocese of Arlington.
• In order to be eligible for the Catholic tuition rate, the enrolled student must be baptized in the Catholic Church and the family must be registered parishioners of Holy Spirit Catholic Church or another diocesan parish as confirmed by a Parish Acknowledgement Form on file at the school by May 1, 2025.
• The family promises to pay the tuition, fees, and incidentals as indicated with its children’s admission:
  • A $550.00 non-refundable fee is due per child at the time of admission for new students or re-enrollment for returning students. This fee covers all classroom supplies, instructional materials, textbooks, and consumable workbooks, as well as digital tools and devices.
  • If a family elects to pay tuition in full, payment is due by June 2, 2025. Families must still create a FACTS account for payment of all other fees and/or incidentals.
  • If a family elects to pay tuition in monthly installments, charges are handled through FACTS Management. An annual account initiation fee is charged by FACTS Management ten days after setup of the family account. Depending on the set up of the account, payments will be withdrawn from the family’s checking or savings account, or charged to a credit card account in ten (10) monthly payments:
    • June – first tuition payment of the academic year.
    • August – annual $75.00/child Activity Fee in addition to tuition payment.
• Paid tuition, fees, and incidentals are non-refundable. The following withdrawal policy is in effect for families who may need to depart Holy Spirit Catholic School during the school year:
  • If notice is given at the beginning of the month in writing to the school, that month’s payment will serve as the last month of collected tuition.
  • If written notice is received on or after the 15th of the month, then one additional month’s tuition will be collected regardless of whether your student is enrolled in that month. Once a month has started, the tuition for the full month is due no matter how many days your student is enrolled that month.
  • For any students withdrawing after February 1st, all remaining annual tuition is due for the remainder of the academic year.
  • Transcripts will not be provided until these financial obligations are met. Exceptions will be made for military families who receive a change of orders. A copy of those orders is required.
  • Tuition must be current and up to date before the withdrawal process can begin. The first month tuition, enrollment/operation fees, extended day registration fees, financial aid and scholarships are non-refundable.
  • There is no tuition refund for students expelled for disciplinary reasons.
• Any failed attempt or late payment will result in a late fee, and returned checks will result in a $35.00 charge per check. The family promises to pay duly-charged late fees and return charges.
• If two (2) checks of a family are returned for insufficient funds during the school year, the family promises to make all remaining payments in cash or with a money order.
• The family promises to join and be active members of the Holy Spirit School PTO and to participate in the fundraising activities of the school. Annual PTO dues of $60.00 are assessed via the family’s FACTS account at the start of the academic year.
• The family promises to complete 20 service hours to the school as per the PTO’s Parent School Service Commitment (10 hours for single parent households) and to complete additional hours of playground supervision as determined by yearly enrollment (typically up to 6 hours). Families with only Pre-Kindergarten students are exempt from playground supervision. At the end of the school year, families will be assessed $20/service hour for each hour not completed.

Note that whenever a family’s account remains past due for a period of 90 days, the continued attendance at Holy Spirit of all students in the family will be in jeopardy, unless Holy Spirit obtains adequate security in the form of an acceptable payment plan within that 90-day period. Holy Spirit Catholic School is entitled to be reimbursed for any attorney’s fees and costs incurred in the collection of any unpaid balance.

By submitting the 2025-2026 Financial Contract below, families acknowledge full understanding and acceptance of the terms of the above financial agreement.